Freelance Office Manager (Part-time)

Freelance Office Manager (Part-time)

JOIN OUR MISSION 🚀

A BIT ABOUT US...

Byte is a marketing technology agency based in London, New York and Berlin on a mission to combine technology and creativity to solve brands’ problems. We bring together data, technology, content, and paid media to drive revenue for brands. Our clients include Spotify, ASOS, Twitch, Google, Savage X Fenty, J&J and more. Since being founded in 2014, Byte has grown to more than 150 brilliant people.

Byte is part of Dept, a leading digital agency with 27 offices in 13 countries around the world.

CORE SERVICES

  • Digital strategy
  • Creative idea generation
  • Digital content production
  • Dynamic creative and assets at scale
  • Chatbot design & build
  • AR lenses
  • Automated digital products
  • R&D emerging technologies
  • MarTech consultancy
  • Paid media strategy
  • Biddable media planning & buying
  • Automation of processes
  • Data analytics & insight

JOB PURPOSE

The freelance Office Manager helps to take ownership of our New York office that we are currently sharing with other agencies under the Dept umbrella. We would like this person to help maintain the shared office space and make it an amazing place to work! This person will have a varied role - supporting Byte New York us as a facilities manager, administrative assistant, and countless other tasks that will pop up from time to time.

We’re looking for the kind of person that can take charge and make things happen, someone who
is a real people person. It’s crucial that you be up for the many challenges that will come your way
and approach each challenge with confidence and a positive attitude.

Currently, we are offering a maximum of 15 hours per week to accommodate our hybrid working staff.


KEY RESPONSIBILITIES
The role of our freelance Office Manager is exciting, varied, and constantly evolving. In this role, you will:

  • Take responsibility for relationships with office suppliers and services
  • Liaise with building and facilities management
  • Meet and greet all guests, including screening for COVID health & safety questionnaires
  • Help with general inquiries from our team and other Dept agencies
  • Liaise with our 3rd Party IT Partners to manage IT-related resources and make sure all computers are ready and fit for use and stored securely
  • Maintain a safe and effective workplace for staff and oversee health & safety compliance and implement necessary procedures
  • Manage cleaning staff to maintain cleanliness and safety of all areas in the office, including kitchen and meeting areas
  • Oversee and manage hot desk seating via Skedda
  • Manage onsite Wednesday weekly lunches
  • General admin support, including purchasing assets and tracking and managing expenses for special projects

SKILLS AND PREVIOUS EXPERIENCE REQUIRED
Essential:

  • Work experience in relevant team support or office management role
  • Great people skills
  • Above average written and verbal English communication skills
  • Internet research and problem-solving skills
  • Fantastic inbox management skills
  • Ability to maintain confidentiality
  • Organizational skills and high attention to detail
  • Excellent time management skills
  • An inquisitive and numeric mindset
  • Proficiency with Microsoft Office (Word, PowerPoint, Excel), Google Docs, and Dropbox
  • Proficient with both Macs and PCs, including the installation of software and other setup tasks
  • Comfortable with new online tools and databases
  • Ability to react quickly within a fast-paced environment
  • Ability to remain focused under pressure and work under tight deadlines
  • A love for learning new things
  • Entrepreneurial mindset

Nice to have:

  • Experience working in a start-up environment
  • Experience working in Hospitality
  • Experience navigating WeWork’s member support portal  
  • Experience working at a digital/creative agency
  • Technical/IT experience
  • Qualified First Aider

PERSONAL ATTRIBUTES
To complement the team dynamic:

  • Ability to react quickly within a fast-paced environment
  • Self-starting
  • No ego
  • Extremely motivated
  • Adaptable and thrives with variety and change
  • Reliable and dependable
  • Inquisitive mindset
  • Honest and trustworthy
  • Learns quickly
  • Persistent and hard-working
  • Clear communicator

*The COVID-19 pandemic has seen nearly everybody move to remote working and this is something we’ll continue to do this year. Our approach is reviewed and adapted in line with the changing restrictions. When it’s safe to return to the office our flexible working approach may include a combination of office and remote working.

OUR COMMITMENT TO DIVERSITY & INCLUSION

Diversity, Equal Opportunity & Inclusion (DEI) are hugely important to us. Our DEI commitments sit at the core of our business and are part of our culture. We’ve always held the belief that being a progressive and innovative business necessitates a diverse team with an inclusive attitude - one cannot exist without the other.

We are proud to be an equal opportunity workplace that seeks to recruit, develop, nurture and retain the most talented people from a range of diverse backgrounds, skills and perspectives. We encourage all applications irrespective of gender, race, sexual orientation, religion, age, nationality, marital status, and disability.

Additional information

  • Remote status

    Hybrid remote

Or, know someone who would be a perfect fit? Let them know!

Already working at Byte?

Let’s recruit together and find your next colleague.

email
@bytelondon.com
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